Level Up Your Event App with These Educational and Engaging Tools

Mark Whitaker recently shared some great tools that will take your event app to the next level (watch the recording).

If you don’t have the time to watch the replay, we’ve created a quick overview of all the tools he discussed below.

eventScribe Missions

1. Missions

Missions are a new way to build event apps. They act as a checklist of items to complete so that you never forget an important detail, setting, or content for every event app your build.

Missions screenshot

Why use missions?

  • Missions make the decision making process easy when it comes to designing the functionality and look of your app
  • Missions establish which communication channels you want to use with your app project manager
  • Missions help you create a unique and custom app for your conference or trade show
  • Missions allow users to create an event app with very little assistance, or to elect to have a helping hand during the process

For more on Missions and to learn how ACG uses them to build better experiences, read “Introducing Missions: A New Tool for Getting Projects Started.”

eventScribe Main Screen Editor

2. Main Screen Editor

A Main Screen Editor makes designing your event app’s homescreen simple and fun. Simply drag and drop blocks, upload images, and define the functionality you want for each button. 

 Main screen editor screenshot 

Why use a main screen editor?

  • Main screen editors give you the maximum control over the look and functionality of your event apps
  • You can upload images for tile buttons, change branding colors, rearrange the layout of your app homescreen, and link URLs and app functions right from the editor
  • These are also known as “What You See Is What You Get,” or WYSIWYG (“wizzy-wig”) editors, because they are a visual way to design an app

eventScribe Room Check-In 3. Room Check-In

Room Check-In allows your attendees to scan a QR code to check-in so that they can ensure hey receive credit for every session they attend. It also makes the accreditation process easier on you with a well-documented system.

Best Practices

  • Always provide multiple check-in locations (at the door, on the screen, etc.)
  • Encourage self check-in to reduce attendee traffic
  • Remind attendees to use the event app to scan the QR codes

Who’s it for?

  • Attendees claiming credits
  • Meeting planners tracking session popularity
  • Managers in charge of their organization’s accreditation standards process

To learn more about how the Room Check-In process works for accreditation, read “NAEA Uses Room Check-In to Increase Number of Completed Session Evaluations.”

eventScribe boost

4. Boost

Boost is the answer to the question, “Why aren’t event apps for meeting planners too?” Meeting planners can manage events like never before with staff and vendor contact lists, real-time messaging, and the ability to send push notifications through a mobile device. It layers extra buttons and functionality for meeting planners, staff, vendors, and other stakeholders on the same app attendees use.

 eventScribe Boost Screenshot 

Best Practices

  • Create multiple teams so that you have your onsite contacts sorted properly (staff, volunteers, vendor #1, vendor #2, etc.)
  • Use Logistics Harvester to define AV and F&B setups for your rooms, which will show up in Boost as tear sheets
  • Utilize myCadmium tools such as Boomerangs (for support) and Push Notifications (to send messages to attendees) from your main screen
  • Ditch walkie-talkies by using contact lists and messaging features in Boost
  • Access real-time app stats to see how attendees are engaging with sessions, exhibitors, and content at your event

Who’s it for?

  • Meeting planners organizing a team
  • Staff members needing to communicate

To learn more about Boost, read “How WVC Annual Ditched Walkie-Talkies & Binders and Brought Onsite Conference Management Into the 21st Century.”

 eventScribe Scavenger Hunt

5. Scavenger Hunt

Scavenger Hunts deliver great experiences to attendees while generating more revenue for planners. They also help exhibitors get all the leads. Oh yeah! 

Attendee playing the CadCon scavenger hunt

Best Practices

  • Use the in-app leaderboard to encourage attendees to play and compete
  • Strategically place QR codes near points of interest, information kiosks, and of course, exhibitors to ensure traffic flow to certain locations
  • Sell exhibitor participation in the game as a sponsorship item
  • Tie questions to exhibitor information (so they have to engage with booth staff and brochures) and educational content (so they have to attend sessions) for maximize attendee engagement

Who’s it for?

  • Meeting planners who want to influence attendees to flow to certain points of interest at their conference or trade show
  • Exhibitors who want increased exposure at the event
  • Attendees who want to have fun and participate in healthy competition
  • Speakers who want to share their content in new and unique ways

To learn more about Scavenger Hunts, read “How AVA Improved Their Brand with a Scavenger Hunt.”

 eventScribe Audience Response

6. Audience Response System (ARS)

ARS is the pinnacle of speaker-attendee engagement. Speakers can poll the audience (gaining valuable insights along the way), and attendees can ask the speaker questions and chat with each other to get the answers they need. It’s a win-win all around.

ARS screenshot

Best Practices

  • Notify speakers and set a cutoff date to submit polling questions
  • Show attendees how it works early in the conference
  • Make preparations onsite so that the system is loaded into each room and speakers know how to use it

To learn more about ARS, read “How AUA Tracks Learner Retention with Live-Polling.”

Want to learn more?

Schedule a demo of eventScribe to learn how you can level up your event app with these great tools and more.