Jul 6, 2023
Read Time: 3 min
Planning physical and hybrid meetings requires proper investment. You must organize activities, coordinate the sale of booth spaces, distribute sponsorship items, and determine how you'll market them.
While online events may be less hectic, they still require proper planning. Coordinators must collect content from speakers, then review it and ensure that it matches the event’s goal and agenda.
Event management software is essential for planning your activities. Such solutions help you work smarter and achieve many things quickly. Read on to discover five ways that these tools can simplify your job.
One way that event management tools can ease work is by facilitating registration. With this software, attendees can submit their details online. You can generate a QR code that interested parties will scan to register. The software can also provide segmented pricing for attendees to select.
Registering attendees with event management software improves safety. The solution provides secure credit card processing, so attendees can provide their personal and financial details without worrying about their privacy.
Manual registration often leads to errors. Sometimes, you may write the wrong name, locking out some attendees during the event, or forget to add crucial information, leading to confusion.
Online registration avoids errors and reduces your workload. The organizing team can focus on other tasks and ensure that the provided information is accurate. It also cuts back-and-forth communication with attendees because your tool provides all the event and venue details.
Audience engagement is vital when planning any event, as it creates anticipation and keeps all parties interested. It also enables you to build an intimate connection with the audience. Each participant gets more transparency in the planning stage.
If you want to engage your audience, consider event management software. With this tool, you can market your event and generate traffic. You can also send automated messages to your audience that will keep them in the loop and let them know what to expect.
Event management tools enable you to track message open rates so you can determine if the information reaches the desired audience. Employing other ways to boost engagement before the event is also possible.
Speakers are what many attendees look forward to during an event. Managing their content and making sure they are happy will ensure success. Since many speakers dislike micromanagement, you should find a way to give them freedom while overseeing their activities. Event management solutions will make your job easier. Speakers can submit their content on the platform, then you can review it and allocate time slots. You can also assign specific rooms without contacting the speakers.
Using event management software streamlines communication. You can coordinate sessions without micromanaging everything that the speakers plan. Proactive communication about things like deadlines also avoids conflict, as your speakers will know what you expect from them and deliver accordingly.
Managing your event with the right tools gives speakers enough time for preparation. They can plan session details with a single system and even record their video content and submit it to you.
Another way that software will ease speaker management is by facilitating data control. Speakers can send the information that you need based on their roles. You can share this with the audience as a preview of what each guest will cover.
Generating leads for an event is often hectic, as you must reach your audience using the proper channels. Likewise, showcasing value is vital to entice people to sign up for the event. Marketing helps you get leads but it might be costly. If you invest in the wrong channel, you'll have poor outcomes, resulting in fewer returns on the invested amount.
Event management software will simplify lead generation because you can connect with leads using custom questions. Gathering information about the attendees also lets you identify clients with high potential, so you can focus your follow-up efforts on them and generate a high ROI.
If you want your event to be successful, you must allocate resources wisely. Invest in ventures that will generate more returns and cut unnecessary costs.
Leveraging event management software can save resources. With the software, you'll automate tasks like room allocation, avoiding the need to hire someone to coordinate these tasks. Cutting labor and talent costs during event planning boosts your return, and stakeholders and attendees can enjoy organized events without having to spend much.
Another way to cut event costs is by tracking ROI. Event management tools enable you to monitor the amount generated from each activity. When planning events in the future, you'll know how to optimize returns.
Investing in suitable event management software has many perks. Cadmium offers all the tools you need to plan activities and coordinate speakers. Implementing it makes your job easier, lowers stress, and ensures that you can plan high-quality and successful events.
At Cadmium, we help event organizers streamline their registration with the right software to automate the process and gather insights from their registered attendees. To see how you can use the event management software, schedule a demo, and check out Cadmium’s platform to help you prepare for your next event.