Aug 21, 2019
Read Time: 6 min
Written by Carol James, writer at EssayLab.com
It’s no wonder that sometimes when you take a high position in a company, you may be asked to make a ‘get-together’ for people who work either in the same company or come from other businesses. This is a great opportunity for a minor or senior employee to showcase their abilities and readiness to take on a new challenge, which can result in a promotion, raise or just decent feedback from the board.
Apart from being a great contribution to your resume, organizing such an event can cause a lot of trouble especially when the skills you possess are not really suitable or you simply lack the experience. Sometimes, you may be a professional who has been grinding a field or branch-specific tasks for over 10 years, and there is no better match than you. Hence you’re the first one to choose when it comes to such a challenge. Notwithstanding, having an impressive set of hard skills doesn’t necessarily imply that your soft skills, i.e., communicative and management abilities, are good enough to take on such a task.
But fear no more! Since it doesn’t take long to enhance those skills or, even, acquire them from scratch. This article is aimed at giving a person in need a few tips on how to deal with such an issue, how to do an ideal large-scale conference/ trade show planning, and why doing your best is always a good strategy.
For starters, a conference is an official meeting of representative of a professional branch from a few or many interconnected minor businesses, organizations, companies, corporations and even single physical entities. The purpose of a conference planning is to bring together people with certain expertise that can be shared and enriched by means of workshops, exhibitions, discussions and so on.
On the other hand, a trade show is also a gathering of people with expertise in a certain field. It’s organized as a presentation of companies’ or single physical entities’ achievements and discoveries. Usually, it’s a large exhibition where people are given an opportunity to demonstrate their innovative solutions to a problem, high-tech devices, and various specimens of technological modernization and so one.
Even though a purpose of the two varies and the expected outcome parts the methods of their conduct meet at the point of getting people together.
While being a pro in the field of a supposed large-scale event is the first requirement there are a few more things that you should be capable of in order to bring such a gathering to success.
First of all, the devil is in details. Hence, you need to possess highly improved organizational skills that will enable you to plan and designate parts of an event properly. For this, compiling a to-do list and assigning tasks to others are not enough since considering different sides of the event planning routine, you have to be closely in touch with the process itself.
Moreover, apart from planning and you need to be good at task-assigning and be able to determine who’s a suitable candidate for performing certain duties. Yes, it is tough, but it’s worth it. This job is a match for you if and only if you’re ready to roll up your sleeves and start to make 1000 copies of the event’s agenda booklets by yourself in case if your deputy has called in sick.
Second of all, what makes a conference a conference? Right, people! Therefore, well-developed communication skills and the ability to resolve disputes and negotiate are a must.
While you’re doing time management for expositions and choose a nice design for gift-bags you need to accomplish a lot of tasks which involve interpersonal communication. Such tasks can include:
In the end, what makes a good event-maker is a positive attitude that follows every step of their doing. And being a people’s person with the knowledge of how to deal with different kinds of personalities while managing to keep a pleasant smile all along, is a great skill.
Third of all, creativity is a key to creating a memorable occurrence for both the guests and senior employees. The ability to come up with new ideas and elaborate a plan for their implementation helps you turn a boring high-tech devices exposition into a fascinating world of new experiences.
Not only you’ll be able to think of a fresh theme for an event or intertwine mere presentations and discussions with involving activities, but you’ll get a hand on finding a means of handling your budget without overstepping it.
All in all, organizing a conference or a trade show is a challenge. However, if you manage to overcome your fear, prepare yourself to upcoming issues, and give your best, then it can pay to your career profoundly.
Carol James is a writer and senior editor working at EssayLab.com. You can find her profile here. She has an MA degree in social sciences and writes articles and reviews on different subjects.